Videoconference with branches: current state of work on the Business Transformation Programme



Videoconference with branches: current state of work on the Business Transformation Programme

On 18 September 2015, heads of branches and representatives of the Business Transformation Centre took part in a regular video meeting. During the meeting three reports were reviewed in the following transformation areas: preliminary status report on the 1st and 2nd level process map, report on diagnostics of the existing IT-architecture, and status-report on change management. In addition, Development Plan for HR-functions for 2015 was presented. The video meeting was held by order of Mr Bakytzhan Kazhiyev, a Chairman of the Management Board and Sponsor of the Business Transformation Programme; the meeting continued the discussions of preliminary results of the Business Transformation Centre’s activity. However, the main purpose of the video meeting was the involvement of the heads of branches into the transformation processes.

Khabibulla Kaziyev, Head of Integration Office, told about major components of the company’s process structure and presented current status of work on the process map in a form of a heat map. He noted that to date, standardized processes, which are common to portfolio companies, are fully coordinated with the business. Harmonization of certain activities specific for KEGOC still requires further discussion.

Aleksandr Daineko, Head of Sarbaiskiye MES branch, highlighted the work carried out by the IT Office for the report on diagnostics of the current state of IT in the company. The diagnostics of the IT-architecture represented a three-dimensional analysis of data architecture, application architecture and technology architecture. The report included the snapshots of the current state of the listed elements of the IT architecture, such as the use of software in terms of operating and supporting processes of the company, expert assessment of information systems, the state of the server and network equipment. Stanislav Shabanov noted that the report is a starting point in the further work of the IT Office, and some of its sections will require revision when the 1st and 2nd level business processes are ready.

Aigul Baiturova, Head of Change Management Office, told about the current results of its Office and the basic tools for change measurement and assessment. In addition, the issues on implementation of personal engagement plans were broached, and the work on the assessment of stakeholders and the prepared report was presented. Specifics of the new techniques were briefly explained and the picture of implementing the existing work plans was presented.

The final item on the agenda was the presentation of Development Plan for HR-functions for 2015. Anar Mukhamedzhanova, Chief Human Resource Officer, said: "According to the approved Development Plan of HR-functions, in 2015 it is planned to implement the following projects: reappraisal of values, update of the Business Ethics Code, modernization of the internal corporate portal, introduction of the management skills standards. These questions will require resources and involvement of the whole team." She also expressed confidence that the staff of the company will support the proposed initiatives and will render assistance in their implementation.

In the end of the meeting, there was a question-answer session, after which the participants noted the particular importance of regular video meetings and thanked the organizers of the event.